Position Summary

The Human Resource Coordinator aids with and facilitates the human resource processes at all business locations. This role administers employee health and welfare plans and acts as liaison between employees and insurance providers. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. The Human Resource Coordinator ensures that certain plans are administered in accordance with federal and state regulations and that plan provisions are followed. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Maintain and update human resources documents, such as organizational charts, employee handbooks or directories, job descriptions and performance evaluation forms. 
• Perform orientations and update records of new staff.
• Confer with management to develop or implement personnel policies or procedures; Educate and communicate policies and procedures to new and current employees.
• Oversee onboarding of newly hired employees to include: employee handbook overview, employment documents, and benefit enrollment.
• Create and maintain complete and confidential files on each employee. Process, verify and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations and classifications.
• Oversee company benefit administration to include enrollment forms, plan questions, claims resolution, and open enrollment.
• Establish and maintain department records and reports; recommend new approaches, policies, and procedures to effect continual improvements in efficiency and services performed.

• Process and review employment applications to evaluate qualifications and eligibility of applicants; Provide management with information or training related to interviewing, performance appraisals, counseling techniques, or documentation of performance issues.
• Assist in managing workers’ compensation injury claims. 
• Respond to various information requests from governmental agencies in a timely manner.
• Analyze employment-related data and prepare required reports.
• Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Bachelor’s degree in business or related field preferred
• Previous Human Resources or Office Management experience required
• Ability to work independently with little supervision required.
• Ability to work within timeframe of standard policies and procedures.
• Ability to maintain confidentiality related to sensitive company and employee information.
• Thorough knowledge of HR principles and federal/local regulations
• Excellent ability to multi-task and prioritize in a busy, fast-growth environment
• Proficiency in MS Word, Excel and Power Point is essential
• Exhibit extraordinary discretion, confidentiality, flexibility, and willingness to work closely with our team

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.